SCM uses the meet's settings, event limits and the swimmer's eligible recorded times to decide which events to offer. Run Reports > Meet eligibility from the meet details page before inviting swimmers if you want to check who qualifies.
Open Show Details on the meet to review its settings. Individual event limits can be changed using the event's pencil icon.
Qualifying-Time Boundaries
Times Slower Than means a swimmer's time must be greater than the specified time. Times Faster Than means it must be less than the specified time. The comparisons are strict: a time exactly equal to either boundary does not pass that boundary.
For example, with Times Slower Than = 1:00.00 and Times Faster Than = 1:10.00, a time of 1:05.00 passes, while 1:00.00 and 1:10.00 do not. If both limits are present, the swimmer must pass both.
Course Codes
Short course (SC) and long course (LC) times can be considered differently depending on the meet's Course Code:
| Code | Time used to check qualification | Qualifying limits used |
|---|---|---|
| SO | The swimmer's recorded SC time only; LC times are ignored. | SC limits. |
| LO | The swimmer's recorded LC time only; SC times are ignored. | LC limits. |
| S | The faster of the recorded SC time and the LC time converted to SC. | SC limits. |
| L | The faster of the recorded LC time and the SC time converted to LC. | LC limits. |
| SLY | First compare in SC, using the faster recorded or converted time. If the event has no SC limits, compare in LC instead. | SC limits, falling back to LC limits only when SC limits are absent. |
| LSY | First compare in LC, using the faster recorded or converted time. If the event has no LC limits, compare in SC instead. | LC limits, falling back to SC limits only when LC limits are absent. |
For SLY and LSY, failing a limit on the preferred course does not trigger another attempt against the other course's limits. Fallback is for missing preferred-course limits.
Converted Qualification and Entry Times
The course code controls comparison for qualification. Convert Entry Times controls which time is entered after that comparison:
- Checked: use the comparison time and its course, including conversion where applicable.
- Unchecked: use the selected original recorded time and its original course.
A swimmer can therefore qualify using a converted comparison while still being entered with the original swim time. Check the host meet's requirements before choosing this setting.
Changing Convert Entry Times does not automatically rewrite entry times already added to the meet. Review existing entries separately after changing it.
Swimmers With No Recorded Time
The two missing-time options apply independently to configured limits on the course being checked:
- Swimmers With No Times (slower than) allows a swimmer without a recorded PB available for comparison to pass a configured Times Slower Than limit.
- Swimmers With No Times (faster than) does the same for a configured Times Faster Than limit.
If both limits are configured and there is no PB, both options are needed. A limit that is not configured does not need its missing-time option enabled. Other requirements, such as age and event gender, still apply.
Check the Available PBs
If an expected time is not being used, check the meet's entry eligibility date, licensed-time requirements, permitted licence levels and Only entry Times From setting. These can restrict which recorded swims are available for comparison.
For relay events, the comparison uses the swimmer's leg distance. If the meet is set to ignore relay qualifying times, those time limits are not applied to the relay entry.
Competition Gender
Meet event selection and Hy-Tek entry-file exports use the swimmer's Competition Gender. Review this on the member's Basic Details tab; the field must be enabled in your club's form options to appear.
This setting is separate from other personal gender or sex fields. If the expected events are missing or an entry-file gender is unexpected, check Competition Gender as well as the event's gender setting.